Accepting Resumes for Future Openings:

Human Resources Coordinator

Location

Burr Ridge

Type

Full Time

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
We are seeking a highly organized and detail-oriented HR Coordinator to support recruiting, HR operations, and payroll preparation and reporting for our hourly and operational teams.

This hands-on role is ideal for someone who enjoys recruiting, coordinating hiring processes, maintaining accurate employee records, organizing payroll inputs, and supporting labor reporting and HR operations. The position plays an important role in keeping the hiring pipelines moving while ensuring employee data, payroll documentation, and workforce records remain accurate and organized.

This role balances recruiting coordination with HR operations and payroll preparation, and is best suited for someone who enjoys both talent coordination and the operational side of HR. Working closely with the HR Manager, the HR Coordinator helps execute established HR processes and support employee administration, payroll preparation, and day-to-day HR operations across the organization.

Key Responsibilities:
Recruiting & Staffing 
  • Manage full-cycle recruitment, including creating job postings, screening resumes and conducting initial candidate interviews
  • Coordinate candidate interviews, assessments, reference checks and ongoing candidate communications
  • Maintain accurate candidate tracking and provide pipeline updates to the HR Manager
  • Support the preparations of offer letters and background check for new hires

Payroll Preparation & Data Review
  • Collect and organize payroll inputs including hours, pay rates, overtime, and revenue-sharing data
  • Prepare payroll documentation for HR Manager and accounting review
  • Review daily workforce data for completeness and flag discrepancies (timesheets, scorecards, etc.)
  • Maintain payroll and labor cost reports used for internal review and assist with the developing additional reports and analysis as needed
  • May include additional data review and verification tasks to support business operations

HR Operations
  • Maintain employee records and HR systems
  • Maintain HR documentation including policies, procedures, SOPs and employee handbook updates
  • Track PTO, time and attendance issues, missed punches, and corrections
  • Respond to routine employee HR questions and escalate complex issues when needed
  • Support compliance with federal and state employment laws
  • Assist with HR compliance documentation and audits
  • Provide administrative support to accounting related to payroll records, employee compensation documentation, and labor reporting

Onboarding and Offboarding
  • Coordinate onboarding for new employees, including new hire documentation and onboarding sessions
  • Ensure required documentation is completed accurately and on time
  • Support employee offboarding and transition processes 

Benefit & Employee Engagement 
  • Support employee benefits administration, including new hire enrollment and updates
  • Assist with employee communications and engagement initiatives
  • Coordinate employee events such as monthly lunches, employee gatherings and milestone recognition

Requirements
  • 3–5 years experience in HR coordination, recruiting, or HR operations
  • At least 2 years of hands-on experience supporting recruiting and payroll functions
  • Experience recruiting for hourly or operational roles required
  • Experience preparing payroll inputs or supporting payroll processing
  • Experience using Applicant Tracking Systems (ATS) or similar tools
  • Strong organizational skills with the ability to manage multiple priorities and deadlines
  • Clear, professional communication skills with the ability to interact effectively with employees and hiring managers

Skills
  • Proficient in Google Workspace (Gmail, Docs, Sheets, Calendar, Meet, Drive)
  • Experience with HRIS and payroll systems
  • Working knowledge of HR processes and best practices
  • Basic understanding of payroll processing and data accuracy
  • Strong attention to detail and ability to identify and resolve discrepancies
  • Ability to handle sensitive and confidential employee information with discretion

Schedule
  • Full-time position, 40 hours per week
  • In-office role, Monday through Friday
  • Core working hours: 9:00 AM - 5:30 PM
  • Classification:  Full-time, hourly, non-exempt
  • Occasional additional hours may be required during peak recruiting or payroll periods

Compensation & Benefits
  • Annual salary:  $52,000
  • Eligible for overtime in accordance with applicable wage and hour laws
  • Paid Time Off in accordance with company policy
  • Eligible to participate in the company 401(k) plan, subject to plan terms
  • Benefits eligibility per company guidelines

Compensation: $52,000.00 per year

Company Website: www.ultimateautographs.com

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